Dear Families,

All School Start Up information will be completed online as we are eco-friendly & where possible 100% cashless & paperless.
NOTE: the forms will be available to all students at the end of August.

In order to eliminate confusion, please read all of the following information carefully.

New to the area and would like to attend St. David?
Contact the Guidance Administrative Assistant at 519-885-1340 ext. 5631 to schedule an appointment.

If you do not already have a School Cash Online account, please go to https://wcdsb.schoolcashonline.com and register.

The following School Start Up forms are MANDATORY and will be accessible through School Cash Online:
NOTE: the forms will be available to all students during the last week of August, we will notify all families via School Messenger/NewsWire when the Start-up Forms are available in School Cash Online.

Login to: www.schoolcashonline.com during the last week of August.

New to School Cash Online?

If you do not already have a School Cash Online account, please go to https://www.schoolcashonline.com/ and click on the Register button.
Once you have registered, please follow the instructions outlined below.

School Cash Online Instructions:

  • Please add the $50 Student Fee to your cart
  • Please complete all required forms for your child
  • Add your completed forms to your cart. Once you are done, proceed to the checkout. Print a copy of the receipt for your records.
  • If a form asks for a Teacher’s name, please type n/a

Required Start Up Forms:

  • Required for ALL Students – Pay the Student Activity Fee $50 (and optional $35 yearbook)
  • Required for ALL Students – Informed Consent Permission Form for Intramurals
  • ** Required for ALL Students – Student Image, Video or Voice Recording incl. Media Use Consent Form
    ** THIS FORM MUST BE COMPLETED if you would like to be included in the Yearbook.
  • Required for ALL students – Critical Medical Alert Form (to identify dangerous, life threatening conditions)
  • Required for ALL Students – Permission Form: Walks around the Neighbourhood (throughout the year)
  • Required for ALL students – Parent Consent Form for Experiential Learning Trips
  • Required for ALL students – Responsible Use of Technology & Electronic Data Access Form
  • Required for ALL students – Concussion Code of Conduct—Parent/Guardian
  • Required for ALL students – Concussion Code of Conduct—Student/Athlete
  • Gr. 12 Students ONLY – Post-Secondary Institutions Disclosure of Information Consent Form

Student Information Verification
* More information about this will be provided as it becomes available.

READ ONLY—these documents are not posted on School Cash Online but are available for you to read for your information.
* APC023- Student Personal Information, Collection/Use/Disclosure Notice – READ ONLY
* Violence Threat Risk Assessment Link READ ONLY
* Student Handbook will be updated through the summer and posted under the ‘Parent’ tab

ASPEN Parent Portal

Registration Link

Accessing Aspen Parent Portal – More information to come (Late August)

If you are having any challenges getting registered for a portal access account, please contact the Aspen home support line 519-578-3677 ext. 2316.

Timetable Distribution:

Student timetables for the next school year will be made available to students through the Aspen Student Portal and to parents/guardians through the Aspen Family/Parent Portal. Students and families will be notified of the publication of schedules to the Aspen portals through School Messenger and Newswire.

Parents/Guardians – Please ensure you have registered for the Aspen Family/Parent Portal and notify the school of any changes to your personal email address or primary phone number during the summer.

September  – First Week of School

First Day of School: Details to be announced

Full Uniform Begins on the first day of school: Students are expected to be in full uniform throughout the entire school day including before school & lunchtime. The complete Dress Code Policy can be found in the Student Handbook (on the school website the last week of August) – please take time to review the information contained in the handbook. Students will not be admitted to class if they are out of uniform.

The entire uniform can be ordered through our uniform supplier, McCarthy’s whose store is located at 44 Saltsman Drive, Unit #1, Cambridge. The store phone number is 416-593-6900 or toll-free number is 1-800-668-8261. Please check www.stswr.ca for further information during the last week of August. You will need your child’s OEN number. The OEN number can be found on the student report card. Visit https://stdavid.wcdsb.ca/ (under the ‘Parents’ tab) for detailed instructions on how to Login and Subscribe to alerts at STSWR.

IMPORTANT NOTICE REGARDING COURSE CHANGE REQUESTS:

We are aware that the start of the new school year can increase student (and parent) anxiety and stress, especially during these unprecedented times as we reopen schools.

Please be aware that our guiding principle this year is student and staff safety based on Public Health’s direction. Guidance teachers are here to support and work with students to ensure a positive start to the school year. One of the biggest requests by students is to have their courses changed. Course changes will be significantly limited this year due to class/cohort sizes being capped and to minimize student exposure to multiple classes. There will be limited course changes in quadmester one courses.

To help manage and streamline timetable changes, please submit a course change request form.
Please be aware that “Essential Changes” will be given priority…..What is an essential change?

ESSENTIAL CHANGES:

1. In grade 9, 10 or 11 and do not have 8 courses on their timetable

2. Failed a course last year and no longer have the prerequisite for a course on their timetable

3. In grade 12 or year 5 and do not have enough courses on their schedule to reach 30 credits/graduate by the end of this year.

4. Level changes (example moving from academic to applied)

Attendance:

If your son/daughter will be absent from school, please call the 24-hour attendance line at 519-885-4352 the day of the absence. If this is not possible provide him/her with a written note the day he/she returns to school.

An automated calling system will call to inform you of any unexplained absences and lates.
You are asked to verify all unexplained absences with the Main Office.

  • A parent may not give students permission to not attend class but still be in the building in places like the library, washroom, hallway & sports field for any reason as this becomes a safety and supervision issue.
  • Only school coaches and school event organizers can provide attendance validation for missed classes.
  • If the student is on school property, but not in their assigned classroom, the absence from class will be recorded as a truant and the related consequences will apply.

Safe and Secure School:

A safe and secure school is the desire of all who attend and work at St. David.

Visitors:

  • All visitors must have approval from the Administrator prior to entering the site.
  • NON-ESSENTIAL external visitors must be prohibited.
  • Visitors granted access are required to wear a face covering to enter the school and sanitize hands upon entry. If a visitor does not have access to a face covering, one will be provided by the Administrator/Office staff.
  • Where possible visitors are asked to call the main office to notify them of their arrival and wait outside away from the entrance, or in their vehicle until the office is ready to receive them.
  • Designate a waiting/standing area for visitor in the main office or other appropriate area to maintain physical distancing. Posters/floor markings are to be in place to identify this area.
  • All visitors must sign in.
  • Ensure appropriate entry and exit protocols are followed.

Parents:

  • Parents are valued members of school communities but given the many increased steps that are being taken to minimize contacts in our school buildings, parents should refrain from entering the school unless they have prior approval to do so.
  • Parents who have worked traditionally as volunteers will find those roles reduced, again to minimize the number of contacts in our school buildings.
  • CSAC, CPIC and SEAC meetings will continue to occur but in many cases those meetings will be virtual for the time being, unless otherwise stated. Details will be shared through your school administrator.
  • All parents who do have permission to enter the building should always be masked and must follow all protocols regarding physical distancing and hand hygiene.
  • All parents who enter the school building must sign in.
  • All parents who enter a school building must have completed the self-assessment checklist before entering the school building.

Community Involvement:

As part of the diploma requirements, students must complete a minimum of forty (40) hours of community involvement during their years in the secondary school program. If your son or daughter is currently in grades 9, 10 or 11 this summer would be an ideal time for them to complete some of their community involvement hours. Students do not need to wait until they have all 40 hours before handing them in to Guidance, please submit as they are completed.

Smoking/Vaping:

No one can smoke including e-cigarettes and vaporizers, anywhere on school property or Board provided transportation. Students who disregard this rule may be suspended from school.

Communication Tools:

NEWSWIRE:
Please go to the St. David website homepage and about halfway down there is a place to enter your email address to subscribe to our mailing list (Newswire) to receive news releases, updates, activities and opportunities. Some of these events, such as fundraising initiatives, may contain a commercial element. You may withdraw your consent at any time by clicking on the link at the bottom of each email.

School Cash Online:

Secure online payments for school activities

With School Cash Online, you can approve permission forms and make payments for school initiatives with your Credit Card, eCheque or Interac using the device most convenient for you.

REGISTER ONLINE SIGN IN

Parent Portal & Transportation/Bus Information:

Transportation:

Transportation details for the new school year will be available on during the last week of August.

Parents can login and view their child’s transportation details by going to www.stswr.ca and following these 5 easy steps:

  1. Click on “Student Login”
  2. Enter your child’s Ontario Education Number (OEN)
    – This can be found on your child’s report card
    – Numbers only, no space, no dash
  3. Enter your child’s birth date
  4. Enter your child’s street number
    – House number only
  5. Select the school your child is attending from the drop down menu

Please note: any address changes need to be done through the school.
If you are moving this summer or change caregiver arrangements for the fall, you should communicate the change of address to your son/daughters school before the end of the school year.

You can also visit www.stswr.ca to see bus delays and cancellations, subscribe to receive e-mail notifications for late buses and closures and follow STSWR on Twitter.

Uniform Information:

Please review the ‘Uniform’ section in the current ‘Student Handbook’ (found under the ‘Parent’ tab).
Uniform Supplier = McCarthy’s. The entire uniform can be ordered through our uniform supplier, McCarthy’s whose store is located at 44 Saltsman Drive, Unit #1, Cambridge. The store phone number is 416-593-6900 or toll-free number is 1-800-668-8261.

Used Uniform Sale
The St. David Catholic School Advisory Council will be holding a ‘Used Uniform Sale’, more information will be sent out as plans are finalized.